Secretary

(Full Time)

Location: Mzimba

Deadline: 13th Sept, 2024

Job Summary:

We are looking for a skilled and experienced Secretary to provide administrative support, manage office operations, and ensure seamless day-to-day activities. The ideal candidate will have excellent communication skills, be proficient in Microsoft Office, and have the ability to work effectively in a fast-paced environment.

Key Responsibilities:

- Provide administrative support to the management team

- Manage office operations, including scheduling and calendar organization

- Handle correspondence, emails, and phone calls

- Maintain accurate records and files

- Assist with budgeting and financial tasks

- Coordinate travel arrangements and meetings

- Ensure office supplies and materials are stocked

- Provide exceptional customer service

- Take minutes during meetings and prepare reports

- Ensure the office is clean and tidy, including:

- Maintaining a clean and organized reception area

- Ensuring the kitchen and bathroom areas are clean and hygienic

- Emptying trash and recycling bins

- Reporting any maintenance or repair issues to management

Qualifications and Skills:

-MSCE Certificate, Diploma in Secretarial Studies or related field (Degree preferred)

- At least 2 years of experience as a Secretary or Administrative Assistant

- Excellent communication and interpersonal skills

- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)

- Ability to work effectively in a fast-paced environment

- Strong organizational and time management skills

- Attention to detail and accuracy

- Discretion and confidentiality when handling sensitive information

How to Apply:

If you are a motivated and organized individual, please submit your application, including:

- Cover letter

- Curriculum vitae

- Copies of certificates

Send to: zozodogemstone@gmail.com

Due Date

by September 13th, 2024, at 5 pm.